Plan
Order expected supply
A confirmed purchase order increases incoming planning quantity, not physical stock.
Purchase order inventory
Keep expected supply and physical receipt connected—but never confuse them.
KnownStock gives each purchasing document one clear operational result and preserves partial quantities through the flow.
- No card required
- Every feature included
- Desktop, tablet and phone
A real product workflow
See the facts behind the stock figure.
This example uses fields and states that exist in KnownStock. It is a clear HTML product view, not a fabricated customer screenshot.
The operational problem
A stock figure only helps when the team knows what to do next.
Purchasing becomes difficult to explain when an order is treated as stock, partial receipts are overwritten or an invoice adds the same goods again. The team needs ordered, received, pending and returned quantities to remain linked throughout the flow.
What improves
Turn the problem into a dependable daily routine.
KnownStock keeps each quantity and document effect distinct, so a clear screen never hides an important difference.
Receive
Add what physically arrived
A receipt adds stock and reduces the linked pending quantity.
Correct
Return or reverse explicitly
Keep the original document and its controlled correction visible.
How the work flows
Prepare, review and confirm with a clear result.
Drafts give the team room to prepare and correct the work. When someone confirms it, KnownStock checks the operation and records the appropriate stock or planning change.
- Confirm the order and expected quantity
- Record one or more partial receipts
- Use derived operational invoices without a second receipt
- Return physical goods through a supplier return
A practical adoption path
Start without a lengthy implementation.
Begin with one warehouse, one item and one real opening quantity. Add locations, pack sizes, documents and policies only when they solve a current need. Previewed CSV imports reduce setup risk, while authorised exports keep your records portable.
A focused product boundary
Keep neighbouring responsibilities in the right systems.
KnownStock handles day-to-day inventory operations. Accounting, statutory documents, payments and specialised logistics remain with the systems and people responsible for them.
- No accounts payable
- No tax calculation or statutory invoice
- No silent editing of confirmed order quantities
Ready for a verifiable first movement
Start with one item, one warehouse and one quantity you can explain.
Create a workspace without a card, add your first item and warehouse, then follow the practical manual at your own pace.